5 TIPS & TRICKS FOR CHOOSING THE PERFECT MEETING VENUE

If you are new to events, or you have simply been put in charge of booking the meeting room for your next business meeting, there are some tips that will help you find the perfect meeting room, in a venue that you can be confident about. We have those tips here for you. 

Wedding Venue Management Company in Delhi

FACILITIES

The correct facilities at your venue really does create a smoother, more efficient event. Checking that all of the required facilities are available at your venue is important in ensuring a fluid and successful event. Check all technology is up to date and compatible with your devices. Check there are toilets nearby your meeting room and ensure that there is wheel chair access if necessary. Incorrect facilities can take your meeting a step back and waste the time of those attending, ensure all equipment is tested before your event begins.

SITE VISIT

A site visit is very important before booking the meeting venues, this will allow you to imagine your event, check all accessibility, you should also keep in mind the location when travelling to the venue, make sure it isn’t too far and difficult to find. A site visit allows a closer look into you venues and whether or not the spaces are large enough, where you will put your equipment and it will help draw out any questions that you may not have yet thought of asking, a site visit is a useful way of developing an all-round idea of what can be achieved.

STAFFING

Having the right staff can levitate the events success, having a dedicated events team at the venue means that the ins and outs of the event is taken care of, an event team will know the venue back to front and they will have experience in dealing with all hiccups and changes, staff on hand to help you with the organisation will be very helpful, ensure that there are staff available to accommodate lunch also if this is something you would like during your meeting.

VISUALS

Meeting venues can sound like they are meant to be boring, but the key to a successful event, whether you are getting right to business or indulging in pleasantries is engagement. Without fun, or edgy surroundings and visuals, your meeting is not going to be successful. For the perfect meeting room, try to choose a room that isn’t just four walls, break off areas, floor to ceiling windows, and entertaining visuals will make for a productive meeting, check whether you room has the potential to inspire your guests, this way you will get the most out of the room.

COSTS

Once you have looked at some potential venues, comparing prices is an effective way to make a decision, finding a venue that offers all that you request and you are confident with their capabilities is great, but when you have a few venues that can do this for you, it all comes down to the cost. Venues sometimes have hidden fees, staffing may incur and additional fee, so always check what is included in the booking price.


Wedding Planners in Delhi

5 TIPS & TRICKS FOR CHOOSING THE PERFECT MEETING VENUE

If you are new to events, or you have simply been put in charge of booking the meeting room for your next business meeting, there are some tips that will help you find the perfect meeting room, in a venue that you can be confident about. We have those tips here for you. 

Wedding Venue Management Company in Delhi

FACILITIES

The correct facilities at your venue really does create a smoother, more efficient event. Checking that all of the required facilities are available at your venue is important in ensuring a fluid and successful event. Check all technology is up to date and compatible with your devices. Check there are toilets nearby your meeting room and ensure that there is wheel chair access if necessary. Incorrect facilities can take your meeting a step back and waste the time of those attending, ensure all equipment is tested before your event begins.

SITE VISIT

A site visit is very important before booking the meeting venues, this will allow you to imagine your event, check all accessibility, you should also keep in mind the location when travelling to the venue, make sure it isn’t too far and difficult to find. A site visit allows a closer look into you venues and whether or not the spaces are large enough, where you will put your equipment and it will help draw out any questions that you may not have yet thought of asking, a site visit is a useful way of developing an all-round idea of what can be achieved.

STAFFING

Having the right staff can levitate the events success, having a dedicated events team at the venue means that the ins and outs of the event is taken care of, an event team will know the venue back to front and they will have experience in dealing with all hiccups and changes, staff on hand to help you with the organisation will be very helpful, ensure that there are staff available to accommodate lunch also if this is something you would like during your meeting.

VISUALS

Meeting venues can sound like they are meant to be boring, but the key to a successful event, whether you are getting right to business or indulging in pleasantries is engagement. Without fun, or edgy surroundings and visuals, your meeting is not going to be successful. For the perfect meeting room, try to choose a room that isn’t just four walls, break off areas, floor to ceiling windows, and entertaining visuals will make for a productive meeting, check whether you room has the potential to inspire your guests, this way you will get the most out of the room.

COSTS

Once you have looked at some potential venues, comparing prices is an effective way to make a decision, finding a venue that offers all that you request and you are confident with their capabilities is great, but when you have a few venues that can do this for you, it all comes down to the cost. Venues sometimes have hidden fees, staffing may incur and additional fee, so always check what is included in the booking price.


Wedding Planners in Delhi

5 TIPS & TRICKS FOR CHOOSING THE PERFECT MEETING VENUE

If you are new to events, or you have simply been put in charge of booking the meeting room for your next business meeting, there are some tips that will help you find the perfect meeting room, in a venue that you can be confident about. We have those tips here for you. 

Wedding Venue Management Company in Delhi

FACILITIES

The correct facilities at your venue really does create a smoother, more efficient event. Checking that all of the required facilities are available at your venue is important in ensuring a fluid and successful event. Check all technology is up to date and compatible with your devices. Check there are toilets nearby your meeting room and ensure that there is wheel chair access if necessary. Incorrect facilities can take your meeting a step back and waste the time of those attending, ensure all equipment is tested before your event begins.

SITE VISIT

A site visit is very important before booking the meeting venues, this will allow you to imagine your event, check all accessibility, you should also keep in mind the location when travelling to the venue, make sure it isn’t too far and difficult to find. A site visit allows a closer look into you venues and whether or not the spaces are large enough, where you will put your equipment and it will help draw out any questions that you may not have yet thought of asking, a site visit is a useful way of developing an all-round idea of what can be achieved.

STAFFING

Having the right staff can levitate the events success, having a dedicated events team at the venue means that the ins and outs of the event is taken care of, an event team will know the venue back to front and they will have experience in dealing with all hiccups and changes, staff on hand to help you with the organisation will be very helpful, ensure that there are staff available to accommodate lunch also if this is something you would like during your meeting.

VISUALS

Meeting venues can sound like they are meant to be boring, but the key to a successful event, whether you are getting right to business or indulging in pleasantries is engagement. Without fun, or edgy surroundings and visuals, your meeting is not going to be successful. For the perfect meeting room, try to choose a room that isn’t just four walls, break off areas, floor to ceiling windows, and entertaining visuals will make for a productive meeting, check whether you room has the potential to inspire your guests, this way you will get the most out of the room.

COSTS

Once you have looked at some potential venues, comparing prices is an effective way to make a decision, finding a venue that offers all that you request and you are confident with their capabilities is great, but when you have a few venues that can do this for you, it all comes down to the cost. Venues sometimes have hidden fees, staffing may incur and additional fee, so always check what is included in the booking price.


Wedding Planners in Delhi

TIPS FOR FINDING THE RIGHT VENUE

Getting the venue right for your event can mean the difference between success and failure. When choosing a venue, whether it’s a large conference, a product launch or a corporate dinner, there are lots of things to consider. Here’s our top five tips for choosing the perfect venue for your next event.

1. Location

The venue location is everything. It is the heart of the plan. You will need to think about the transport links to the location, whether or not there are railways close. It should have good transport links, parking space nearby and accommodation if it’s a multi-day event. It’s also important to take into consideration where your guests will be coming from, and ensure that the location is somewhere that makes sense for the bulk of your guests, as well as being a desirable area.

2. Size

The venue size and capacity must be just right; being too small will create crowding and unhappy guests; whilst being too big will give a sense of emptiness and can appear as though the event was unsuccessful. Most venues should have capacity numbers for all their rooms, aim to be just slightly under the capacity limit, but never over and never far under, this should be kept in mind as a general rule.

3. Layout Options

Whether you are hosting a drinks reception, conference meeting, product launch or conference presentation, ensure the venue has experience and plans in place to cater for your desired style and seating arrangements. Always ask if they have capacity for your desired seating plan, and check whether they have images of the venue when is dressed in your preferred style. It all helps to ensure the format will match your expectations.

4. Menu

You know what they say; food is the way to a mans/women’s heart. Great food and drink will stick in your guests’ minds. Whether it’s canapés, a sit down meal or a drinks reception, ensure that’s you have something available for everyone. Be sure to remember that not everyone will be drinking alcohol too, provide non-alcoholic alternatives, and also remember to offer vegetarian alternatives to meat dishes, as well as catering for those with food allergies if required.

5. Date and Time

Checking whether there are any huge commercial events around the time you are planning yours can really help boost your attendance rates. Ensure that your guest will be available by checking industry events too.

These are just a few of the important points to consider when choosing a venue. Finding the right venue can be difficult, but the stepping-stones we have provided should help you on your way. If you would like further help with finding a venue or event organizing in general, please contact us, we are happy to help. 

Wedding Venue Management Company in Delhi